AlphaStaffHCM™ is a nationally trusted Human Capital Management (HCM) partner, helping organizations of all sizes deliver actionable HR and business solutions. Through a collaborative approach, we deliver the tools, strategic insights, and execution capabilities needed to drive efficiency and productivity across your talent investment. We actively seek out “athletes” – driven and passionate individuals, to join our dynamic team. Our company culture emphasizes diversity and a collaborative environment where everyone’s opinion is valued. As one team, we have one mission: to create Raving Fans with every interaction as we help our clients solve day-to-day human capital challenges better, faster, smarter. 

Position Summary:

The Executive Assistant (temporary assignment, approx. 5 months) provides high-level administrative and strategic support to the CEO, serving as a proactive partner in managing daily operations, meetings, travel, and communications. This role oversees complex scheduling, prepares executive materials, and acts as a key liaison between the CEO and internal/external stakeholders. It’s ideal for a polished, resourceful professional comfortable stepping into a fast-paced executive environment, quickly learning internal systems and culture, and making an immediate impact during a defined short-term assignment.

Responsibilities:

• Manage and optimize the CEO’s dynamic calendar, demonstrating flexibility to seamlessly pivot, reschedule, and prioritize meetings on short notice while maintaining efficiency and professionalism.
• Provide high-level administrative and strategic support, and seamless coordination of daily operations and communications.
• Manage the CEO’s calendar and all executive, leadership, client, and vendor meetings, including scheduling, logistics, and preparation of materials such as bios, research, reports, presentations, and briefing documents.
• Coordinate travel and accommodation arrangements.
• Create detailed itineraries and meeting agendas.
• Act as a point of contact between employees, shareholders, and the CEO.
• Prepare, submit, and reconcile expense reimbursement reports.
• Field telephone calls and manage incoming communications.
• Maintain and organize digital tools, trackers, and shared platforms to support executive workflows.
• Coordinate with IT to troubleshoot technical issues and ensure smooth operation of executive tech setups.
• Support efforts to plan and coordinate employee appreciation events and executive-hosted gatherings.
• Proactively help move tasks and initiatives forward as directed by the CEO.
• Occasionally support the Chairman with scheduling, printing, and expense report preparation.

Qualifications:

• 5+ years of executive support experience, preferably supporting C-level executives
• Strong organizational and multitasking skills with attention to detail
• Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint)
• Professional written and verbal communication
• High level of discretion and ability to handle confidential information
• Experience coordinating travel and managing expense reports
• (Optional) Previous experience in an HR, professional services, or PEO environment preferred

Compensation and Perks:

• Competitive salary.
• Generous employee benefits package including major medical (currently 90% employer covered for employee), dental, vision, LTD (100% employer covered), HSA, FSA, and more.
• 401(k) plan with company match.
• Your holistic wellness matters to us. We offer a year-round wellness calendar of events, wellness challenges, and access to an employee assistance program — all designed to foster a supportive work environment that prioritizes work-life balance.
• Growth and development opportunities.
• Your holistic wellness matters to us. We have a year-round wellness calendar of events, a corporate wellness coach and personal trainer who manages our wellness program throughout the year, fitness classes, fitness challenges, an employee assistance program for employees and their family members.
• Employee Discount Program.
• Vacation, holiday, birthday and volunteer time off.

Disclaimers: AlphaStaff, Inc. is an equal employment opportunity employer and does not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws. AlphaStaff, Inc. also prohibits harassment of applicants or employees based on any of these protected categories. To help ensure a safe, healthy, and productive work environment for our employees and others, to protect company property, and to ensure efficient operations, AlphaStaff, Inc. has adopted a policy of maintaining a workplace free of drugs and alcohol. Employees and applicants may be requested to submit to drug and alcohol testing in accordance with applicable law. This job posting is a corporate role within AlphaStaff’s internal team and is not associated with client-facing staffing services, but is intended for hiring within our internal operations. CCPA Notice can be found at: https://www.alphastaff.com/privacy-notice-to-california-job-applicants/